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Bermuda Police
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Government of
Bermuda |
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10 Headquarters
Hill |
Telephone: |
(441) 299-4248 |
Devonshire DV 02,
Bermuda |
Fax:
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(441) 299-4210 |
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CSSD-2002/42 |
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March 8, 2002 |
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1
Executive Summary |
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The
Bermuda Police Service is seeking proposals from local Bermuda companies to
develop a website for the Bermuda Police Service. |
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2
Submission Deadline |
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Vendor
proposals must be submitted by 4:00 PM, Friday 15th March 2002. |
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3
Submission Delivery |
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Vendors may deliver submissions by e-mail or hard copy (3 copies) to the
following primary contact:
e-mail:
wilsonnj@ibl.bm
hard
copy: Technology Department
Bermuda Police Headquarters
10 Headquarters Hill
Devonshire, DV 02
BERMUDA
Attention: Norman Wilson
Proposals submitted via e-mail must have "
CSSD-2002/42” in the subject line.
Proposals submitted in hard copy are to be
triplicate (one original and two copies) and must be received in a sealed
envelope/container plainly marked "CSSD-2002/42”.
All submissions become the property of the
Bermuda Police Service and will not be returned. All conditions contained
in the RFP are considered accepted by the vendor in any information
submitted.
All information
submitted with the RFP will be kept confidential and access will be only by
Government of Bermuda employees reviewing the RFP. The Bermuda Police
Service is not obliged to award orders or contracts to vendors based on the
information received. |
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4
Vendor Submissions |
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The
minimum functionality and scope of the website that is to be developed by
the successful vendor is detailed in the attached “Bermuda Police Service
Website Requirements” document.Submissions should be clearly marked "CSSD-2002/42"
and include the following information: |
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4.1
Proposed Website |
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The
vendors will provide a complete description of the proposed Website and how
it compares to the requirements set out in the attachment entitled “Bermuda
Police Service Website Requirements”. The description should include all of
the technical specifications of the application being proposed by the
vendor. |
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4.2
Company Information |
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Company Name
Business Address
Contact person - name,
telephone, fax, email, helpdesk
Business hours
Size of organization
Number of clients
Brief resumes of staff, to
include qualifications and experience |
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4.3
Cost of Acquisition |
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This
refers to the total cost to the Government of Bermuda for the development of
the Website. It should include all development services and any other costs
(expenses) that will be charged to the Government of Bermuda. |
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4.4
Responsibilities of the Government of Bermuda |
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The
Government of Bermuda will accept no responsibility for the staff of the
vendor on any work or services for which that vendor has been engaged to
provide. |
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5
Pre-submission Information |
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All
prospective vendors will be provided with this document and the opportunity
to submit written inquiries to the Bermuda Police Service. Such inquiries
will be published, without identifying the source, along with the Bermuda
Police Service’s response. Inquiries regarding this request must be made by
email, with “CSSD-2002/42 Inquiry” in the subject line, by 4:00pm Tuesday,
12th March 2002 to:
wilsonnj@ibl.bm. Responses to these inquiries will be posted on the
website by 12:00pm on Thursday, 14th March 2002. |
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6
Amendments |
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At any
time prior to the close of the RFP, the Bermuda Police Service may alter,
amend, delete or add to, in whole or in part, any terms or provisions of
this RFP. The Bermuda Police Service will publish any such modification or
amendment, revision or addenda on the website:
www.CSSD.gov.bm |
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7
Evaluation Process |
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The
proposals submitted to the Bermuda Police Service will be evaluated in a
two-stage process with the first stage resulting in a short list of
potential vendors. Subsequently, the short listed vendors may be requested
to submit additional information, which may result in the award of a
contract. The only information that will then be released is the name of
the successful vendor(s). |
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8
Negotiations |
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The
Bermuda Police Service reserves the right to enter into discussions or to
negotiate with a vendor as it sees fit, or with another vendor or vendors
concurrently. In no event will the Bermuda Police Service be required to
enter into discussions or negotiations on similar or other terms or offer
any modified terms to any other vendor prior to entering into a binding
contract. The Bermuda Police Service shall incur no liability to any vendor
as a result of these discussions, negotiations or modifications. |
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9
Acceptance and Authority to cancel
this RFP |
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The
Bermuda Police Service will not be obliged to accept the lowest price or any
of the proposals submitted. Each vendor acknowledges and agrees that the
Bermuda Police Service will have no liability or obligation to any vendor,
except to the party or parties, if any, awarded a contract by the Bermuda
Police Service in its sole discretion and the Bermuda Police Service shall
be fully and forever released and discharged of all liability and obligation
in connection with this Request for Proposal (RFP). The Bermuda Police
Service will not make public the vendor submissions and reserves the right
to cancel this RFP without any obligation or reimbursement to vendors. |
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10
References |
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Before
awarding any contract the Bermuda Police Service reserves the right to
require the vendor(s) to submit such evidence of qualifications, as it may
deem appropriate. This evidence should include a list of similar websites
created in the last three years and include the web address of those sites
and a contact person. |
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11
Terms and Conditions |
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11.1
The Bermuda Police Service reserves the right to accept
and/or reject any and all bids. |
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11.2
All proposals will be considered final. No additions,
deletions, corrections or adjustments will be accepted after the time stated
above.
11.3
The Bermuda Police Service shall not purchase goods or
services from any business owing delinquent taxes to the Government of
Bermuda.
11.4
Proposals received after the designated time of receipt
will be considered as “NO BID” and “VOID”. The time stamp for proposals
submitted electronically will be that of the e-mail server. It is the vendor’s
responsibility to allow sufficient time for electronic transmission and
delivery, especially in the case of large files.
12
Payment Terms
Upon awarding and acceptance of a contract for
goods or services, a Government of Bermuda purchase order will be issued as a
guarantee to pay. Payments will be authorised on invoices 30 days after the
receipt of the contracted goods or services. All responses must include any
proposed variations on these standard payment terms for discussion and
negotiation.
Summary of Key
Dates
Item |
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To/By |
Publish Request
for Proposal |
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8th
March 2002 |
Vendor
questions |
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12th
March 2002 (4:00pm) |
Response to
Inquiries |
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14th
March 2002 (12:00pm) |
Vendor
proposals submitted |
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15th
March 2002 (4:00pm) |
Vendor
selection |
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18th
March 2002 |
Website
operational |
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31st
March 2002 |
Thank you for your
interest.
Sincerely
Norman Wilson
Acting Head of
Technology
Bermuda Police Service Website Requirements
1.
Objective
The objective of this RFP is to solicit
proposals for the development of a website for the Bermuda Police Service.
The requirements for the website are detailed in the following section of this
document.
2.
Website requirements
The minimum requirements of the website are:
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Provide citizens
of Bermuda and visitors to Bermuda with information about the Police Service
and the services the Police provide. The website will consist of
approximately 40 pages of information. Content to be similar to that found at
the following websites:
o
www.police.halifax.ns.ca
o
www.met.police.uk
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Have a
consistent look and feel to all pages (fonts, graphics and color schemes);
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Load rapidly and
provide easy navigation;
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Be registered
with the major search engine companies, ensuring the site makes the top ten
lists;
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Provide future
database capabilities;
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Be capable of
being maintained and updated by Police Service personnel;
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Must perform all
tasks correctly in browser versions Netscape 4.7 and Internet Explorer 4 and
higher;
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Must work in
browser screen resolutions of 800x600 and higher, all text and images
remaining fully visible and functional.
3.
The Successful Vendor Will Provide
the following:
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Development of
the Website application;
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Coordinate with
CSSD on the installation of finished product on Government web servers;
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Training to the
Police Services staff who will maintain and update the Website application;
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All of the above
completed by 31st March, 2002.
4.
Other:
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The Bermuda
Police Service will consider proposals from vendors for the ongoing
maintenance of the Website. If any vendor wishes to bid on the ongoing
maintenance of the site please submit with your bid an hourly price to provide
this service.